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TERMS & CONDITIONS FOR FUNCTIONS & EVENTS AT THE VENUE @ PEARL MOUNTAIN

1. GENERAL 1
2. INTERPRETATION 1
3. RESERVATION & PAYMENT TERMS 3
4. CANCELLATION TERMS 4
5. POSTPONEMENT 4
6. BREAKAGES POLICY 5
7. VENUE AREAS 6
8. CATERING 6
9. BAR FACILITIES 7
10. STAFFING 9
11. PLANNING & COORDINATION 10
12. VENDORS & SERVICE PROVIDERS 10
13. SETUP & BREAKDOWN 11
14. OVERTIME 13
15. SOUND 13
16. GENERATOR 14
17. CHILDREN 14
18. SMOKING 14
19. WHEELCHAIR ACCESS 15
20. WEATHER 15
21. HOUSE RULES 15
22. INDEMNITY 15
23. FORCE MAJEURE 16
24. ACKNOWLEDGEMENT 16
GENERAL
This agreement is entered into by THE VENUE and you the CLIENT, of which the parties’ duties and obligations are set out in the following terms and conditions. The CLIENT and THE VENUE hereby acknowledge having read, fully understood and accept the terms and conditions of this agreement and their intention is indicated by their mark made below. This agreement is legally binding and enforceable in terms of South African Law.
This contract comes into operation when THE VENUE accepts the CLIENT’s confirmation of the event booking, all parties have signed the agreement and the 50% deposit has been received.
These conditions take precedence over any other terms and conditions, whether written or implied by custom, practice, or course of dealing, even if they are inconsistent with these conditions. It should be noted that these conditions also supersede any previously published conditions by THE VENUE regarding function bookings.
INTERPRETATION
In this contract (unless stated otherwise), the following words shall have the following meanings:
“Parties”: collectively THE VENUE and the CLIENT, and the term “Party” shall refer to any one of them, as may be appropriate in the context.
“CLIENT”: refers to the company, firm, body, agent, or person booking the event.
“THE VENUE”: refers to The Venue at Pearl Mountain.
“Conditions”: refers to these terms and conditions that apply to all event bookings at THE VENUE.
“Contract”: refers to these conditions, the sequence of events, and the event details.
“EVENT”: refers to the event, including services and other facilities, booked by the CLIENT.
“Property”: refers to Erf 4907, known as Pearl Mountain Estate.
“Guaranteed Number”: refers to the number of guests/delegates for the event.
Client Information
The CLIENT’s details are as follows:
Person or Company Responsible for Account:
Company name (if applicable) ____________________________________________
Company VAT number (if applicable) ____________________________________________
Contact person’s full names ____________________________________________
Contact person’s ID or passport ____________________________________________
Contact email address ____________________________________________
Contact mobile number ____________________________________________
Client Banking Details (for refund purposes only):
Account holder ____________________________________________
Account type ____________________________________________
Bank ____________________________________________
Account number ____________________________________________
Branch code ____________________________________________
Event Information
The EVENT details are as follows:
Date of event ____________________________________________
Estimated number of guests ____________________________________________
Venue package rate ____________________________________________
Payment Information
THE VENUE’s Banking Details are as follows:
Account holder SN Dreyer Pty Ltd (trading as The Venue at Pearl Mountain)
Account type Cheque
Bank First National Bank
Account number 63053679800
Branch code 210203
Please email a copy of the proof of payment to info@pearlmountainvenue.co.za and use the invoice number as the payment reference.
RESERVATION & PAYMENT TERMS
The payment arrangement details are as follows:
Package type (weekend, midweek) ____________________________________________
Season (i.e. March 2024) ____________________________________________
1st Payment amount (50%) ____________________________________________
1st Payment due (7 days from invoice) ____________________________________________
2nd Payment amount (50%) ____________________________________________
2nd Payment due (1 month before event) ____________________________________________
Security deposit (due 7 days before event) ____________________________________________
All breakages and damages as well as generator fuel surcharge will be subtracted from the security deposit. The balance will be paid to the client’s account within 7 days from the date of the event.
To secure your reservation, please follow the steps below:
Send a signed copy of this agreement to info@pearlmountainvenue.co.za. Include proof of payment (PoP) for the first 50% venue payment indicated on your proforma invoice.
Upon receiving your contract and the first 50% PoP, we will email you an event confirmation and a revised proforma invoice reflecting the received payment. Please note that if we haven’t received both the contract and PoP within 7 days, the provisional reservation will be released. Kindly read the entire agreement, initial each page to confirm your understanding and agreement, and email us with any questions.
The remaining 50% venue fee is due 1 month before your event. Failure to settle this may result in cancellation, with the first 50% payment forfeited. Ensure timely payments as per your pro-forma invoice.
Any outstanding payments (extras, staffing, bar orders, catering, security deposit etc) must be settled at least 7 days before the event. If the final payment is pending, choose immediate clearance for EFT or settle with THE VENUE manager via credit card before the event day. Credit card payments will incur a 3% card administration charge.
Reconciliations and refunds will be processed within 7 working days after the event.
CANCELLATION TERMS
No cancellation fees apply if the CLIENT cancels their reservation within 7 days from the date of confirmation. Cancellation fees are applicable as follows, based on a percentage of the total venue package rate + 15% VAT:
0% if cancelled 1 year or more from the event date.
20% if cancelled within 9 months from the event date.
30% if cancelled within 6 months from the event date.
50% if cancelled within 3 months from the event date.
80% if cancelled within 2 months from the event date.
100% if cancelled within 1 month from the event date.
POSTPONEMENT
Postponements or date changes are only allowed up to 6 months prior to your event date and can only be made once. Should the event be postponed to a different month, the rates (venue fee, bar list etc) could be different. Thereafter your confirmed event date is non-interchangeable, and no postponements or date changes are allowed, except in cases where governmental regulations prevent social gatherings.
Postponements are considered in the event of hospitalization, treatment of a severe illness, or a traumatic experience that renders the CLIENT unfit to proceed with the scheduled event.
Each event will be dealt with on an individual basis since circumstances are rarely ever the same. Consideration will be given to each CLIENT, to best find a suitable resolution that works for all parties involved, including all suppliers contracted for the event.
Postponements will only be granted if any of the following has an impact on the scheduled event:
in the event of a national lockdown preventing social gatherings from taking place.
if gatherings are restricted to less than 50 people.
if the national curfew is set before 9 pm.
if no alcohol may be sold, or if the bar operating hours are set to end prior to 7 pm.
if the client or their immediate family (mothers, fathers, and siblings only) are abroad, and unable to travel due to travel restrictions, preventing travel to South Africa.
in the event of hospitalisation or treatment of a severe illness or a traumatic experience that renders the client unfit to proceed with the scheduled event. this policy also extends to the client’s immediate family (children, mothers, fathers, and siblings) a letter from the hospital or medical practitioner is required to confirm authenticity.
A postponement will not be granted for inconveniences related to travel arrangements and travel expenses. The CLIENT will only be granted one postponement, with no venue hire rate increase in the events related to the above. Please take note that clients could be subject to other rate increases related to staff fees, overtime, bar increases, catering etc. An administration fee of R5 000 will be levied for each postponement.
BREAKAGES POLICY
A refundable security deposit of R5 000 is applicable to all events. The breakage deposit is in place to protect THE VENUE from damages such as, similar to, but not limited to:
Permanent marks on walls, floors, furniture etc.
Damage to furniture by either the CLIENT, their GUESTS or their SUPPLIERS.
Breakages or loss of any glasses, crockery, cutlery etc.
Damages and/or breakages of any hardware on doors, cabinets or windows; including, similar to, but not limited to, handles, taps, frames, mirrors, hinges, basins, and the likes.
Damages to any and all kettles, coffee machines and other such equipment and accessories.
If any fire equipment/fire prevention equipment is used/tampered with, stolen/lost or misplaced during the event, the CLIENT will be responsible for the amount to replace/return it back to its standard.
The CLIENT will be held liable for any losses and/or breakages caused to THE VENUE and venue property during setup, the event and breakdown. The CLIENT accepts responsibility for all their guests and service providers’ actions and will be held liable for any damages incurred.
Damages and breakages will be reconciled in email communication within 7 days after the event. Damage costs amounting to more than the breakage deposit must be settled within 7 days of receiving such communication.
VENUE AREAS
CEREMONY AREAS
The CLIENT has the option to use either the lawn area or patio for the ceremony. Considering that these are both outdoor areas, it is recommended to reserve a marquee tent (vendor to be approved) or church for the winter months when the likelihood of rain is greatest. The standard setup includes 12 wooden benches (seats 4 each) and a supply of power to the area of choice. Any shade/covering, additional chairs, decor and other installations will be arranged by the CLIENT at their own cost.
DANCE AREAS
THE VENUE can accommodate up to 150 guests with an interior dance floor space. Events may also make use of the patio as an exterior dance floor (weather permitting), which will increase the interior capacity to 200 guests. Exterior areas are subject to municipal sound restrictions.
CATERING
All catering will be done by our in-house catering company, Senses Food Concepts. No outside caterers are allowed. Our expert team understands that every function is unique, and will curate a bespoke menu that harmoniously blends your distinctive style and dietary preferences.
Whether you want an array of canapés, an elaborate harvest table, or live food stations during pre-drinks, rest assured that every moment will be a celebration of culinary excellence.
At THE VENUE we are dedicated to crafting an extraordinary dining experience, where no detail is overlooked, and every palate is pampered with the utmost care. Your event day deserves nothing less than the epitome of opulence, and THE VENUE stands ready to exceed your highest expectations.
To enhance your experience, every couple who books will receive a complimentary consultation with Chef Wikus from Senses Food Concepts. He will work closely with you to plan, create, and customize the perfect menu based on your budget and event requirements. This personalized touch will make your day even more memorable and special. Although each event’s menu is customised, prices start from R450 per person. Menu tasting can be arranged with THE VENUE management at a rate of R1 200 per couple. Please discuss with management if you require more information about the menu options prior to confirming your booking.
Final guest numbers and any dietary requirements, for example vegetarian, vegan, halaal or allergies must be communicated to management 30 days prior to your function date.
Children are welcome at THE VENUE and will be charged according to age.
Ages 0-3: No charge
Ages 4-7: Half price
Aged 8+: Full rate
A cake plating fee of R20 per person will apply should no dessert option be selected.
THE VENUE offers an optional standard tea & coffee service that will be quoted on request. No own-supply coffee and tea service will be allowed. THE VENUE also allows reputable coffee companies to provide this service if discussed and agreed to in writing with management.
Please take note of the following:
Certain dishes served are subject to seasonal availability.
Any changes to the menu and guest count must be given in writing 30 days prior to the function date.
Should actual numbers fall below that of the guaranteed minimum, charges would be based on the guaranteed number.
No food or beverages may be brought onto the property for consumption without prior written consent from THE VENUE management.
BAR FACILITIES
THE VENUE is a fully licensed establishment and will manage all your beverage requirements for your function. Please refer to our beverage menu (available online or via email per request) to see our beverage selection. Should the CLIENT have specific requirements, the same must be clearly communicated to THE VENUE and put in writing. For information on bar staffing, please see Staffing Section.
The CLIENT and their guests will not be permitted to supply their own drinks (except in the case of corkage) or make arrangements with outside service providers or caterers to sell or serve drinks on the property. This applies to all beverages and is not limited to alcoholic beverages. Violation of this policy will result in confiscation of these beverages when and where possible, as well as a loss of bar revenue fee of R50 per item for all soft drinks, beers or ciders, R300 per item for all wine or champagne and R1000 per item for all hard liquor. The loss of bar revenue fee will be deducted from the security deposit where possible, but all additional amounts outstanding will be payable by the CLIENT within 7 days of written communication thereof. It remains the CLIENT’s responsibility to inform all guests of this policy.
Corkage
The standard corkage rate is R55 per bottle and only applies to wine and champagne. There is a limit of three 750ml bottles per 10 people. Bottles need to be delivered to THE VENUE management prior to the event. Corkage is payable in advance and the balance for unopened bottles (if any) will be refunded to you, within 7 days after the event.
Glassware & Ice
THE VENUE will supply all bar glassware, basic garnish & ice for drinks sold at the bar for the duration of the function.
Operation Times
Final rounds at the bar are called at 23h30, with the bar closing at 00h00. Overtime can be booked at a rate of R3 000 per hour but must be arranged and paid for 7 days prior to the event. Extension on the bar facility can only be given until 01h00 as per our liquor license – subject to booking overtime (see Overtime Section). No drinking/after parties are allowed on the property after the event has come to an end.
Bar Options
All beverage options must be finalised within 14 days of your event. If you wish to run a bar tab, please discuss your options with THE VENUE management. The bar tab limit can be nominated by the CLIENT and is payable 14 days prior to your event date. Bar tabs will be billed on actual consumption and the balance (if any) will be refunded to you, within 7 days after the event. In case of running a bar tab any outstanding amounts must be settled on the evening of the function. The following bar options are available:
Cash bar
Full bar menu available for guest’s account.
Soft drink tab
Full bar menu available. Water, mixers & soft drinks for the CLIENT’s account. Wine, beer, cider & spirits for guest’s account.
Full soft bar tab
Full bar menu available. Wine, beer, cider, soft drinks, mixers & water for the CLIENT’s account.
Spirits for guest’s account.
Limited open bar
Full bar menu (excluding shooters) for CLIENT’s account. Shooters for guest’s account.
Full open bar
Full bar menu available. For the CLIENT’s account.
STAFFING
THE VENUE will arrange for professional barmen and waiters on your behalf. No external staff may be used. Staffing costs are charged separately to the CLIENT’s account.
Requirements
The staffing requirements for your event are as follows:
1 Floor Manager per event
1 Waiter per 10 guests
1 Barman per 30 guests
Minimum of 2 barmen per event
Minimum of 5 waiters per event
Rates
Rates are inclusive of staff uniforms, transport and meals.
Floor Manager – R170 per hour
Barman – R130 per hour
Waiter – R120 per hour
Setup and breakdown staff (optional) – R120 per hour
Shift
A minimum shift of 6 hours applies. Staff are required for the duration of your function, with 1 hour before guests arrive and 1 hour after guests depart for standard setup and breakdown.
Public Holidays & Sundays
All staff rates for public holidays and Sundays are charged at a 50% premium (1.5x the above-mentioned rates).
PLANNING & COORDINATION
THE VENUE manager is only responsible for venue-related duties, and will not facilitate the planning and/or running order of your event. It is optional to employ the services of a registered, professional events coordinator/events company. If you don’t have a planner/coordinator yet, feel free to contact us for recommendations. We can guide you to find a planner/coordinator that has worked with us before and fits your needs and budget.
If you make use of a planner/coordinator, please share their details with us 3 months prior to your event date. Also, ensure that your planner/coordinator receives a copy of this contract when you book their services, and please ask them to familiarise themselves with the entire document.
Company name ____________________________________________
Planner/coordinator name & surname ____________________________________________
Phone number ____________________________________________
Email address ____________________________________________
VENDORS & SERVICE PROVIDERS
To help protect our clients, and ultimately ensure a stress-free event, THE VENUE requires that you only use professional, registered service providers/companies. Should you be unsure about which vendor/service provider to use, please contact us for recommendations on well-known industry professionals.
THE VENUE does not accept liability for the failure of service delivery of any service provider. Agreements made are between you and your chosen vendor.
THE VENUE reserves the right to deny the services of a service provider that management are not comfortable with. THE VENUE will not be responsible for any payments made to service providers that are forfeited due to the refusal of their services.
The CLIENT is responsible for their service providers, and any damages that are incurred during set-up, the actual event, and the wrap. THE VENUE will assume no responsibility for loss/damage to any hired-in items left on site, overnight.
SETUP & BREAKDOWN
THE VENUE is available for set up on the function date from 08h00. Should you wish to setup earlier on the day of your function and if the breakdown from the previous day’s function is complete, a fee of R1 000 per hour will be applicable. This can only be confirmed one month prior to your event date and is only available from 06h00. Setup must be completed before the actual start time of the function in order to satisfy guest expectations.
Breakdown needs to be completed the following day, or after the last function day for multi-day events, before 08h00, unless communicated otherwise in writing.
All aspects of your event, as well as set-up & delivery times must be discussed with THE VENUE management. Written approval must be granted prior to confirming any arrangements with your service providers.
Written approval must be given for all temporary installations and/or structures, including but not limited to lighting, hanging installations, floral installations, stages, cabanas, tents and dance floors.
THE VENUE will not be held liable for any non-refundable payments made to service providers for a service we do not approve of, thus please ensure that everything is communicated upfront, with management prior to making any payments to service providers.
Tables & Chairs
THE VENUE will ensure that your tables and chairs are setup in the agreed layout, but will not be responsible for table setting. Please make arrangements with your coordinator and the relevant service providers to facilitate the set-up. Set-up staff can be arranged upfront, with management, at an additional charge of R120 per staff member, per hour (minimum of 6hrs).
Setup and breakdown fees for all-inclusive packages will be quoted separately.
Large-Scale Installations & Structures
A safety officer is required for all large-scale rigging, construction, sound, and lighting installations. THE VENUE will arrange a safety officer (cost to the CLIENT) to meet with the respective rigging, construction, sound & lighting teams at the property for a safety briefing, at least 30 days prior to the event.
All work including the placement of all electrical and sound cables is to pass a safety inspection prior to the start of the event. Safety tape and cable ramps are essential for large set-ups. Please confirm with your service provider, that they will supply all necessary items needed to ensure that all cables are “made-safe” for the event.
All work needs to be signed off by a safety officer before the start of the event. events may not proceed if the rigging or construction work is deemed unsafe. the safety officer is to be present for the duration of set-up and wrap (cost to CLIENT) until all the work is completed. a representative of the event company needs to be on-site for the duration of prep & wrap to manage the work.
Lighting & music set-ups need to be discussed in detail to ensure that THE VENUE can accommodate the electrical/power output requirements. Additional power requirements for large kitchen, sound and lighting installations are for the CLIENT’s account or be arranged by the events company.
Rigging, construction & electric companies are to provide 3rd party insurance liability documents, prior to any work commencing. Additional security/night guards are required on large-scale prep and wrap days (cost to the CLIENT).
In the event of a Bedouin or Marquee Tent erected on the property, certification by a structural engineer in the form of a certified document will be required.
THE VENUE reserves the right to increase the security deposit for all large-scale installation work, an amount to be discussed upfront and agreed to in writing.
All installations/structures are to be removed professionally during the scheduled wrap.
Decor, Flowers, Lighting and Sound
Floral arrangements and wedding cakes are to be made off-site, at your service provider’s own facility.
All interior event set-up (décor, lighting, flowers and sound) must be completed at least 1 hour prior to guest arrival, to allow THE VENUE the opportunity to service THE VENUE floor and restrooms after the set-up is complete. No suppliers or guests will be allowed to enter THE VENUE whilst cleaning is taking place, to prevent slip injuries.
If you wish to make use of dinner candles, please note that candelabra may not be placed directly on the tables, please make use of table runners or tablecloths so as to avoid excessive candle wax splatter on the dinner tables. A cleaning fee of R500 per table is applicable should excessive candle wax have to be removed from our dinner tables after the event.
All candles, flowers and décor must be removed from the premises by no later than 08h00 the day proceeding the function date. If not adhered to, management will dispose of any items as it sees fit. Occurring costs hereof will be carried by the CLIENT.
Waste Removal & Cleaning
All floral waste/floral arrangements need to be removed from site the day after the event, and may not be dumped on site. Kitchen dustbins are for catering waste only. A waste removal fee of R1 000 is applicable should floral waste be left on site. THE VENUE reserves the right to increase this penalty pending the amount of waste that is left on site. We can assist with the hire (additional cost) of an additional waste skip, should service providers require it.
In case any property of THE VENUE requires cleaning or removal of human waste (vomit, urine, faeces etc.), THE VENUE reserves the right to charge a cleaning fee of up to R1 500 to the CLIENT.
In case any property of THE VENUE requires extensive cleaning, other than clearing waste, e.g. heavily stained chairs, tables, walls, carpets, furniture etc. THE VENUE will charge the invoiced amount of cleaning, from an outsourced cleaning company chosen by THE VENUE to the CLIENT at cost.
Day Before Setup
Setup can be done the day before your event if the date is available ie: not booked for another event. This can only be confirmed one month prior to your event date. Should you wish to set-up the day before your event, a fee of R1 000 per hour or R6 500 for the whole day will be applicable. The venue will be made available from 08h00 to 17h00. A detailed brief of the set-up day is required, before approval will be given. Exterior work and set-ups (cabanas, tents, outdoor dancefloor & exterior furniture) can only be done the day before your event with management’s written permission and the correct security precautions in place.
If you wish to secure a full set-up and/or wrap day, in advance or at the time of making your reservation, a reduced multi-day venue fee could be applicable, however, please discuss your options with THE VENUE manager prior to making your reservation.
OVERTIME
It is possible to book overtime up until 02h00 at an additional cost of R3 000 per hour. The CLIENT will have to arrange this with management and pay in advance. No overtime can be booked on the day of the event. If the CLIENT elects to book overtime, staffing costs will also be adjusted by the relevant number of hours.
SOUND
THE VENUE has a built-in PA system that can be used for smaller events without a DJ or live musicians. This system is available inside the main hall and can only be used for speeches and/or background music. If you would like to make use of the PA system, please arrange with THE VENUE management prior to the event.
Please make arrangements with your planner and/or DJ to make provision for additional sound equipment for your event. For security reasons, no sound equipment may be stored on the premises without making security arrangements with THE VENUE management. All DJ’s must be registered with SAMRO. Proof of SAMRO licence needs to be supplied to THE VENUE 30 days prior to the function date. THE VENUE reserves the right to regulate the volume of all music during the course of the function.
THE VENUE reserves the right to regulate the volume of all music during the course of the event to ensure compliance with the relevant by-laws. All cables should be taped down and remain hazardous-free at all times during and after the function. All breakdowns will take place no longer than an hour after the last rounds have been called. Should the DJ/Musician/band refrain from ending the music at the given time, a fine of R3 000 (three thousand five hundred Rand) will be added to the CLIENT’s invoice.
GENERATOR
THE VENUE has an on-site backup generator which will be used in the event of a power outage. THE VENUE fee includes the use of the generator but excludes a fuel surcharge of R400 per hour. The fuel surcharge will be deducted from the security deposit based on the number of hours the generator was used.
CHILDREN
Children are most welcome at THE VENUE, however, parental supervision for all children under 16 must be maintained at all times with responsibility for safety and well-being resting with the parents. There are many stairs, glass doors and water features within the design of the property and vigilance is required. Babysitting services are available upon request.
SMOKING
In accordance with South Africa’s legislation, all indoor facilities are strictly designated as non-smoking areas. Smoking will only be allowed in designated smoking areas and guests should use the ashtrays provided.
WHEELCHAIR ACCESS
THE VENUE continues to strive to achieve full wheelchair access to guests and will endeavour to accommodate guests wherever possible. THE VENUE states clearly that not all areas of THE VENUE are 100% wheelchair friendly. Please discuss any concerns or specific requirements with management to ensure we can accommodate you wherever possible.
WEATHER
THE VENUE will not be held liable by the CLIENT and the CLIENT will not have any claim of whatsoever nature against THE VENUE as a result of THE VENUE not being able to provide services as a result of weather, fire or any sudden unforeseen event that may prevent it from fulfilling its obligations. The CLIENT is responsible for arranging insurance to mitigate their loss.
HOUSE RULES
Guests are not to add wood to the fireplace as the size of the fire needs to be controlled by THE VENUE staff only. No other open fires will be permitted on site.
The use of sparklers needs to be discussed with management for approval thereof. Damages caused by sparklers will be for the CLIENT’s account, ie: will be deducted from the security deposit. Please discuss your options with the venue manager.
No sky lanterns, pyro or fireworks are permitted.
In order to keep our gardens pristine, and take care of the environment, no balloons, confetti guns, glitter or paper confetti are allowed in outdoor ceremony areas. Only plant-based confetti will be permitted.
Guests that leave vehicles on-site overnight do so entirely at their own risk. THE VENUE will not be responsible for any damages to vehicles/theft from vehicles left overnight.
THE VENUE does not take any responsibility for gifts or any other personal items left unattended.
Written approval must be obtained for any televised filming on the property.
No drinking in the parking area will be permitted. Guests serving/consuming drinks from their vehicles will be asked to leave the premises. Failure to comply with the above is a direct violation of our agreement and could result in an immediate termination of our service obligation ie: THE VENUE reserves the right to end the function, should these terms not be adhered to.
INDEMNITY
The CLIENT (signatory to this agreement), suppliers, guests, children, approved event co-ordinators and all 3rd party or independent co-ordinators, contractors or organizers indemnify THE VENUE from any liability, loss, damage, death or injury that may be suffered by any CLIENT, guest or other individuals who attends, works or visits the property or who makes use of any of our amenities during the function.
Indemnity under this agreement shall be in effect prior to, on and after the date of the wedding/event of the signatory to this agreement. THE VENUE cannot and will not be liable for any guests that leave any items unsupervised or car doors or windows unlocked before, during or after the event. We ensure that we will do our utmost to prevent any loss or damage, but cannot be liable for any negligence caused by any guest who visits the property.
FORCE MAJEURE
THE VENUE cannot be held liable for any delay or failure to fulfil its obligations under this agreement as a result of causes beyond the reasonable control of THE VENUE. Such causes include but are not limited to fire, floods, acts of God, acts and regulations of any governmental or supranational authority, war, riots, strikes, lockouts and industrial disputes.
ACKNOWLEDGEMENT
The parties (CLIENT and THE VENUE) acknowledge and agree that this agreement constitutes the whole of the agreement between them and that no other agreements, guarantees, undertakings or representations, either verbal or in writing, relating to the subject matter of this agreement not incorporated in this agreement will be binding on the parties. No changes to this instruction form will be binding on any of the parties unless recorded in writing and signed by both parties.
You agree that any notices THE VENUE sends to you, the CLIENT, in terms of any agreement concluded between us, the parties, may be sent via email unless otherwise prescribed by law.
The CLIENT warrants that as of the date of signature of this agreement, all the details furnished by the CLIENT to THE VENUE are true and correct and that the CLIENT will notify THE VENUE in the event of any changes to such details.
Please ensure that every page is initialled by you, the CLIENT.
Please supply THE VENUE with copies of the signatory’s identification document or passport along with the signed agreement.

CLIENT:
I/We, _________________________________ and ________________________________ hereby declare that I/We have read all the above Terms and Conditions, understand fully and will abide by the rules of this contract set out by THE VENUE and hereto bind myself in my personal capacity as surety for all money owing, all damages to the allocated buildings and surroundings, venue, furniture, utensils and equipment thereof.

Signed at ___________________________ on the ________ day of 202__.

Client: ______________________________(1) Client: ___________________________________ (2)

Witness: ______________________________ (sign and full name)

THE VENUE:

Signed at ___________________________ on the ________ day of 202__.

Director: ______________________________

Witness: ______________________________ (sign and full name)

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